JOB POSTINGS

Administrative Assistant

 

Full-time opportunity (Monday – Friday, 10am – 6pm; occasional weekend and evening hours) for an organized, efficient, detail-oriented, friendly and engaging administrative assistant for a busy regional theatre. Responsibilities include:
•    Perform administrative duties for both the Artistic Director and General Manager, including scheduling meetings, prioritizing emails, creating weekly calendar, managing phone calls, etc. 
•    Be proactive in checking in with both the Artistic Director and General Manager daily to determine projects and priorities
•    Assist the Artistic Director, including:
     - develop face sheet for all productions
     - script coordination
     - be available to take notes during run throughs when AD is directing a show
     - act as liaison between with company management when needed
     - be available for tasks assigned by the artistic director as needed, and see them through completion
     - complete assistant tasks for the artistic director including, but not limited to, managing phone communications,                 

        scheduling meetings, email correspondence, managing calendar, etc.
•    Coordinate numerous projects: HVAC maintenance, coordination of print jobs, private rentals of ACT, installation of

      banners and distribution of posters/postcards/table tent cards, check on poster locations regularly to ensure visibility
•    Manage ACT production calendar and coordinate calendars in every office to ensure they are updated
•    Maintain inventory of office supplies and clean work environment
•    Greet patrons and representing theatre as needed (provide tours, respond to patron’s questions, community outreach

      events, etc.)
•    Provide box office coverage and learn Vendini ticketing system
•    Other projects may include
     - adding documentation to CRM and writing reports
     - assisting with mailings
     - preparation of binders for cast and creative teams
     - preparing monthly marketing dashboard and other marketing reports

Interested candidates may submit a cover letter and resume to Heather Porter, hporter@actofct.org. 

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ACT of Connecticut

36 Old Quarry Road

Ridgefield, CT 06877

Box Office: (475) 215 5433

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